X-Med Medical Information Systems

Patient Master File
	Allows virtually unlimited number of insurance carriers and subscribers for each patient.
	Allows "Pop-up" functions such as print insurance form, statement, encounter ticket, patient registration form, and labels, display transactions, enter recalls, medical records and patient notes, and more without ever leaving the program.
	Account Balance and Due From Patient shown at bottom of screen.
	Comments line that shows in charges, payments, and appointments.
	Class Code to designate financial class for statements and aged trial balance.
	Family Billing
	"On the fly" lookup and maintenance of codes without leaving the program.
	User defined or computer generated account numbers.
	User defined messages appear on all screens, optionally flashing.
	Patient registration form prints all patient information.
	Zip Code File stores City, State and Area Code for Rapid Data Entry
	Social Security Number Check prevents Entry of Duplicate Accounts
	Mailing labels and chart / folder labels

Charges
	"On the fly" lookup and maintenance of codes for procedures, diagnoses, referring doctors, etc., without exiting the program
	Automatically calculates co payments
	Shows co payment for HMO’s (ie 5.00 per visit)
	Uses multiple fee schedules
	Referring doctor required for certain procedures
	Prior authorization required for certain procedures
	Checks for follow up days from previous procedures and shows warnings when appropriate
	Allows procedure codes to be linked to required diagnosis codes to avoid rejections
	Prompts for highest level of diagnosis specificity
	Intuitively prompts for additional information required for certain procedures (ie: on nail debridements prompts for oral or topical fungal therapy, ambulatory or nonabulatory patient, dates of cataract surgery for cataract glasses, etc.)
	Shows Account Balance and Due From Patient at bottom of screen
	Pop-up Calculator
	Allows "Pop-up" functions such as print insurance form, statement, encounter ticket, patient registration form, and labels, display transactions, enter recalls, medical records and patient notes, and more without ever leaving the program
	Standard charge may be overridden for "sliding scale"
	Batch numbers may be assigned to individual users for easy identification of charges
	Comments may be attached to payments

Billing
	Electronic Billing of Medicare Blue Cross/Blue Shield Claims through National Standard Format or HIPAA Compliant ANSI X12N 837 format
	Electronic Billing or Commercial Insurance Claims through National Standard Format or ANSI X12N 837 Format
	Electronic Billing of Medicaid Claims through National Standard Format or HIPAA Compliant ANSI X12N 837 format
	Optional Electronic Remittance (NSF or ANSI X12N 835) Automatically Posts Medicare Reimbursements
	Statements on Plain Paper in Numerous Formats
	Dunning Letters
	Collections module
	May be printed individually from pop-up on demand, or in batch mode
	Prints on plain paper, eliminating the need for preprinted forms
	May be printed in summary, balance forward, or detail mode
	Allows user defined message
	Includes tax ID, provider number, CPT and ICD codes
	May be printed by Class Code
	Family billing statements combine members of family or group onto a single statement. This feature may be used for corporate or contract billing as well

Payments and Adjustments
	Allows lines to be paid in bulk by selecting lines at random or blocks of adjacent lines for high speed posting
	Uses multiple fee schedules for billed and allowed amounts
	Allows payments to be computed by percent or typed directly in
	Comments or free text may be attached to each payment/adjustment
	Payment codes may be looked up and maintained "on the fly" without exiting the program
	Pop-up calculator
	Allows "Pop-up" functions such as print insurance form, statement, encounter ticket, patient registration form, and labels, display transactions, enter recalls, medical records and patient notes, and more without ever leaving the program
	Batch numbers may be assigned to individual users for easy identification of payments and adjustments
	Account balances are broken down by insurance carrier
	Easy entry of free standing payments (unapplied cash), credit adjustments, debit adjustments, and refunds as well as easy application of unapplied cash or credit adjustments to existing line items or debit adjustments without erroneously inflating revenue

Appointment Scheduling
	Day at a glance, Week at a glance and Multi-Column/Doctor Views
	Multi-Column view shows separate column for each doctor
	Allows entry of appointments for patients who do not have existing accounts (new patients)
	Pop-up calendar
	Quick movement in days, weeks, and months increments
	Individual schedules and increments for each doctor or all doctors
	Quick lookup of appointments by patient
	Search for next available appointment
	Checks for follow up days from previous procedures and shows warnings when appropriate
	Tracks no-shows and cancellations
	Block out times when doctors are not available, showing reason
	Prints detailed appointment list including patient phone number and account balance
	Allows superbills to be printed from the appointment schedule
	Shows patient home and work telephone numbers for easy reminders of upcoming appointments
	Stores two lines of comments/description
	Shows when a referral is needed and allows entry/display thereof
	Allows entry of recalls
	Prints Recall postcards or labels for recall postcards
	Prints Appointment Reminder postcards or labels for Appointment Reminder postcards

Display Transactions (Patient Ledger)
	Screen format allows increased visibility of payments and adjustments
	Abbreviated Summary Mode shows charges only (including balance)
	Detail Mode shows all payments and adjustments
	Treatment Mode show Narrative Descriptions of Diagnoses and Procedures
	Pop-up windows show even more details about transactions
	Instant account balance and due from patient
	Allows corrections to be made to charges, payments and adjustments for re submission from pop-up window
	Allows comments for payments and adjustments to be displayed and/or entered or changed
	Patient ledger may be printed in summary or detail mode
	Descriptions for payment codes shown on screen for enhanced readability
	Shows and allows editing of prior authorization numbers, referring doctor, diagnosis codes and more
	May be popped up from patients, charges, or payments screens or from the menu
	May be printed or displayed

Reports
	Comprehensive day sheet may be printed by batch number, includes totals by doctor, batch number, and payment/adjustment code, shows voided transactions
	Aged trial balance may be printed in various degrees of detail, and may be printed by Class Code
	Aged outstanding claims report by insurance carrier may be printed in detail or summary mode, shows percentages of A/R, allows aging option and allows selection of minimum / maximum age to show
	Extensive practice analysis module shows cross section of practice in many modes (ie by procedure, referring doctor, location, department, and more)
	Comprehensive Report Writer uses English interface to produce unlimited user defined reports, utilizes keyed data structure for speed and efficiency, Report Writer allows queuing of labels or letters as a result of searches, or export of information to ASCII file for text merge or import into external data base

Additional Features
	Data Base File Structure gives all programs the ability to lookup patients by Account Number, Patient Name, Insured Name, Patient Zip Code, Social Security Number, Birthday, Home Phone Number, Insurance Carrier, Insured ID, Group Number, Family Account Number, Date First Seen
	Electronic Mail
	Referral and Capitation Handling for Managed Care
	User friendly, intuitive, and attractive screens
	Available HL-7 interface/bridge with Lab Corp and Quest Diagnostics
	Abundant prompts and instructions on the bottom line of all screens
	Pop-up windows and rolling bar selection screens
	Pull down menus
	Multi-user / Multi-tasking operation
	Patient letters module includes editor and inserts patient information into letters
	Data base files using standard, ODBC Compliant "X-Base" indices for rapid data retrieval
	All data files may be easily exported to ASCII text files for easy migration to other programs
	Electronic telephone/address file prints labels and lists and allows rapid lookup by name or specialty
	Referring doctors may be quickly looked up by name, code, or specialty
	Integrated pop-up calendar and calculator
	Multiple fee schedules for insurance carriers
	Automatic control of printers for standard and compressed print
	Statements and superbills may be printed with shading and boxes on laser printer
	Postcards and letters may be automatically printed in alternate languages
	Menus may be customized to allow different levels of access by user ID
	Detailed, information and well written manual
	Prompt, courteous, and competent application software support via telephone and modem
	24 Hour hot line for emergencies
	. . . and much, much more!